PADS Online Help!
U. S. Department of
Energy Procurement and Financial Assistance Information
The Procurement and Assistance Data System (PADS) is the Department of Energy's central
repository of contractual information for all unclassified procurement and financial
assistance awards. The data found in PADS Online have been specifically selected based on
hundreds of information requests that flow through DOE each year. Not all of the
PADS data are selected for display on PADS Online.
PADS Online is sponsored by the Office of
Procurement and Assistance Management. If you have any questions concerning this data
base, or require additional information about any of the awards listed in PADS Online,
please send an email to paul.coombs@hq.doe.gov.
The data used in PADS Online are for awards that are currently active; that is,
they have not passed their completion/delivery date. Data include both procurement
awards and financial assistance awards. They exclude interagency agreements,
awards for procurements under $25,000, and inactive and retired awards. These data are
downloaded daily from the Procurement and Assistance Data System (PADS).
PADS Online provides information on the name of the awardee, the
award and completion dates, award value, current fiscal year funding (obligations), the
type of business, and a brief description of work.
You are not required to enter any selection
criteria. However, by default, the system will provide a complete listing of all active
procurement and financial assistance awards, if no selection criteria are entered.
You may sort on Contractor Name, Contract
Number, Total Award Value, Completion Date, and Award Date.
You can search PADS Online using the following data elements or combination of data elements:
Contract
Numbers
The contract number is the unique identifier
that is assigned to the contract when it is awarded. At least one contract number must be
entered when performing a contract number search. Separate multiple contract numbers
with commas. You may enter the contract number in it's entirety or enter only a partial
search string. The query processor will search the entire contract number and return
those contracts containing the value(s) specified.
The new award numbers have the following format:
DEZZ0000000. DE represents the Department of Energy; ZZ represents the program office that
initiated the award, with the exception DT’s, which are task or delivery orders, and BP’s,
which are Calls Against Blanket Purchase Agreements; and a seven-character number, which is
system-generated.
This approach to numbering applies to new awards
issued in the Strategic Integrated Procurement Enterprise System (STRIPES). Existing awards
will retain the number assigned at the time of award.
| Example:
|
Contract Numbers
| FG9904ZZ00001, ZZ00002, ZZ0000042, DEZZ0000011 |
|
Contractor
Name
Enter any significant keywords that might be
found within the contractor name. Multiple keyword entries must be separated with
commas.
By default, the search returns documents
that contain any of the keywords within the contractor name. Placing an ampersand
(&) at the beginning of the keyword list will cause the search return only those
documents that contain all of the keywords within the contractor name. A hyphen (-)
placed before a keyword excludes documents containing that value in the contractor name.
| Example
1: |
Find all of the awards that
contain either WESTINGHOUSE or ELECTRIC in the contractor name.
|
| Example 2: |
Find all of the awards that
contain both WESTINGHOUSE and ELECTRIC in the contractor name.
|
| Example 3: |
Find all the awards that have
WESTINGHOUSE in the contractor name but exclude the ones that contain ELECTRIC.
|
Description
of Work
Enter any significant keywords that might be
found within the description of work. Multiple keyword entries must be separated
with commas.
By default, the search returns documents
that contain any of the keywords within the description of work. Placing an
ampersand (&) at the beginning of the keyword list causes the search to return only
those documents that contain all of the keywords within the description of work. A
hyphen (-) placed before a keyword will exclude documents containing that value within the
description of work.
| Example
1: |
Find all of the awards that
contain either NUCLEAR or FUSION in the description of work.
|
| Example 2: |
Find all of the awards that
contain both NUCLEAR and FUSION in the description of work.
|
| Example 3: |
Find all the awards that have
NUCLEAR in the description of work but exclude the ones that contain FUSION.
|
Award
Date
The award date is the date in which the
award was made. The award date can be searched within a specific date range or on a
specific date.
To search for a specific date, enter the
same date in both fields. To search for contracts awarded on or after a given date,
enter the date in the first field and leave the second field blank. To search for
contracts awarded up to a specified date, enter that date in the second field and leave
the first field blank. To search for contracts awarded between two dates, fill in
both fields.
| Example 1: |
Find all the awards made on
January 15, 2004..
|
| Example 2: |
Find all the awards made on or
after January 15, 2004.
|
| Example 3: |
Find all the awards made on or
before January 15, 2004.
|
| Example 4: |
Find all the awards made on or
between January 1, 2004 and January 15, 2004.
|
Completion
Date
Completion date is the date that the award
will be completed. PADS Online only contains awards that are active as of the
current date. Therefore, the completion date search should be done using today's
date or future dates. The completion date can be searched within a specific date
range or on a specific date.
To search for a specific date, enter the
same date in both fields. To search for contracts that will be completed on or after
a given date, enter the date in the first field and leave the second field blank. To
search for contracts that will be completed up to a specified date, enter that date in the
second field and leave the first field blank. To search for contracts that will be
completed on or between two dates, fill in both fields.
| Example 1: |
Find all the awards that will
be completed on September 30, 2004..
|
| Example 2: |
Find all the awards that will
be completed on or after October 1, 2004.
|
| Example 3: |
Find all the awards that will
expire on or before September 30, 2004.
|
| Example 4: |
Find all the awards that will
be completed on or between October 1, 2004 and September 30, 2005.
|
Total
Award Value
The total contractual amount that the
business or grantee and the Government have agreed upon. Enter whole numbers without
any punctuation (commas, dollar signs, etc.).
To search for a specific contract value,
enter the same value in both fields. To search for contracts with values at or below
a given amount, enter the amount in the first field and leave the second field
blank. To search for contracts with values up to a specified amount, enter that
amount in the second field and leave the first field blank. To search for contracts
with values between two amounts, fill in both fields.
| Example 1: |
Find all the awards with a
value of $500,000.
|
| Example 2: |
Find all the awards with a
value of $500,000 or more.
|
| Example 3: |
Find all the awards with a
value of $500,000 or less.
|
| Example 4: |
Find all the awards with a
value at or between $500,000 and $1,000,000.
|
Awards Funded During the Current Fiscal
Year
Check this box to return only awards that
have been funded during the current fiscal year.
State
The state that is the place of performance
for the award. You can search on up to twenty-five states at a time. There are
two ways to select multiple states, depending on your browser:
Click and drag to select multiple states
that are contiguous, or click one state and then press control and click on another state.
To deselect, press control and click on the state.
OR
Single click on each state to select or
deselect.
If no selection is made, all states will be
selected.
DOE
Awarding Office
DOE awarding office that awarded the
contract. You can search on up to twenty-five awarding offices at a time.
There are two ways to select multiple awarding offices, depending on your browser:
Click and drag to select multiple awarding
offices that are contiguous, or click one awarding office and then press control and click
on another awarding office. To deselect, press control and click on the awarding office.
OR
Single click on each awarding office to select or deselect.
If no selection is made, all offices will be
selected.
Program
Office
DOE program office that initiated the award.
You can search on up to twenty-five initiating offices at a time. There are
two ways to select multiple initiating offices, depending on your browser:
Click and drag to select multiple initiating
offices that are contiguous, or click one initiating office and then press control and
click on another initiating office. To deselect, press control and click on the initiating
office.
OR
Single click on each initiating office to select or deselect.
If no selection is made, all offices will be
selected.
Procurement/Financial
Assistance Options
Used in conjunction with the other search
parameters, this option determines the types of procurement or financial assistance awards
that will be returned. By default, any procurement and financial assistance awards
that meet the criteria for the search will be returned. Only one option may be
selected for any given search.
- Both Procurement and Financial
Assistance
Searches both procurement and financial assistance awards
- Procurement - All
Limits the search to all procurement awards
- Procurement - Small Business - All
Limits the search to procurement awards made to any small business
- Procurement - Small Business - 8(a)
and Small Disadvantaged Businesses Only
Limits the search to procurement awards made to firms participating in
either the 8(a) business development program or the Small Disadvantaged Business (SDB)
program
- Procurement - Large Businesses Only
Limits the search to procurement awards made to companies designated as large
businesses
- Procurement - Facilities Management
Contracts Only
Limits the search to procurement awards that are for the operation, maintenance,
or support of Government-owned or Government-controlled research, development, special
production, or testing establishments
- Financial Assistance - All
Limits the search to all financial assistance awards
- Financial Assistance - All Grants
Limits the search to financial assistance grants (both project grants and formula
grants)
- Financial Assistance - Project Grants
Only
Limits the search to financial assistance project grants. This is a type of
financial assistance awarded to an organization for the conduct of research or other
program as specified in an approved proposal
- Financial Assistance - Formula Grants
Only
Limits the search to financial assistance formual grants. This is a type of
award that the Department is directed by Congress to make to grantees, for which the
amount is established by a formula based on certain criteria that are written into the
legislation and program regulations; directly awarded and administered in the Department's
program offices
- Financial Assistance - Cooperative
Agreements
Limits the search to financial assistance cooperative agreement awards.
This type of award is similar to a grant, but in which the sponsor's staff may be actively
involved in proposal preparation, and anticipates having substantial involvement in
research activities once the award has been made
Procurement
Areas of Expertise (Product/Service code)
Categories of products or services that are
produced or performed by the contractor receiving the government contract. You can search
for up to twenty-five product or service codes at a time. There are two ways to
select multiple codes, depending on your browser:
Click and drag to select multiple codes that
are contiguous, or click one code and then press control and click on another code. To
deselect, press control and click on the code.
OR
Single click on each code.
If no selection is made, all product or
services codes will be selected.
NAICS
Categories of products or services that are
produced or performed by the contractor receiving the government contract. You can search
for up to twenty-five NAICS codes at a time. There are two ways to
select multiple codes, depending on your browser:
Click and drag to select multiple codes that
are contiguous, or click one code and then press control and click on another code. To
deselect, press control and click on the code.
OR
Single click on each code.
If no selection is made, all NAICS
codes will be selected.
Financial
Assistance Areas of Expertise (Catalog of Federal Assistance code)
This code represents Federal programs,
projects, services, and activities which provide assistance or benefits to the American
public. You can search for up to twenty-five CFDA codes at a time. There are
two ways to select multiple CFDA codes, depending on your browser:
Click and drag to select multiple CFDA codes
that are contiguous or click one CFDA code and then press control and click on another
CFDA code. To deselect, press control and click on the CFDA code.
OR
Single click on each CFDA code.
If no selection is made, all CFDA's will be
selected.
Sort
Sort determines the order in which the
results will be displayed. By default, the results will be sorted by contractor name
but other options allow for the results to be sorted by contract number, total award
value, award date and completion date.
Results
Per Page
Results Per Page determines how many awards
will be displayed on each page. By default, twenty-five results will be displayed on
each page.